Company & Assistant Company Secretary

Melbourne, Victoria, Australia Full-time

About the Organisation

Our client is a leading accounting and company secretarial firm based in Melbourne with very few genuine competitors in this space. They are currently going through an organic and rapid growth period and with this growth they are looking to add an experienced Company Secretary and Assistant Company Secretary to the business.


About The Role

Reporting to the Directors, this role will be responsible for ensuring that the corporate and compliance obligations are met for each ASX listed Company that our client works with. As Company Secretary you will be attending Board Meetings and liaising directly with the boards of 6-8 listed companies. As the Assistant Company Secretary you will have exposure to working with 8-12 listed companies.

 Responsibilities will include but are not limited to:

  • Prepare Prospectus' and offer documents
  • Liaising with share registry's on all Company Secretarial matters
  • Preparation and lodgement of ASIC forms
  • Prepare client portfolio's Annual General Meetings and General Meetings
  • Day to day management of the Company Secretarial function and governance matters
  • Maintenance of statutory records for the Group's entities and all subsidiaries
  • Assistance with releasing ASX Announcements
  • Preparation of all other ASX Reporting (Appendix 3B's, etc)
  • Preparation of Corporate Governance Documents
  • Preparation of Share and security issues (including performance rights and options)
  • Prepare and dispatch monthly Board papers for the various entities within the client portfolio

About You

As a Company Secretary you have a proven track record coming from a corporate entity, legal or accounting firm. As an Assistant Company Secretary you will have at least 2 year’s experience in a similar support role where you have gained knowledge of company secretarial and corporate and funds compliance work.

To be successful in these roles you will have fantastic communication and interpersonal skills; your attention to detail and accuracy in your work is key. You are personally driven and proactive in approach and work comfortably in a busy environment where confidentiality and delivering quality work to your clients is essential.  

These are extremely exciting opportunities to join an organisation where you will be delving into and supporting a variety of ASX listed companies, across a vast range of industries to utilise your breadth of skills or enhance your knowledge and expertise in the area of company secretarial work depending on the level of expertise you bring.

If either sounds like the opportunity for you – please apply now!